Professional Email Writing

The life of professionals goes with the life of communicating from day today. There are different communication channels, but not all of them are professional channels that professional people can use to communicate with one another. There is Facebook, Twitter, Instagram, Emails, LinkedIn, Hangout, Skype, and other more. Different business organizations use emails while communicating with one another. Sending the email to someone else requires to have his/her email address. Someone who is sending the emails is a sender and someone who is receiving the email is the receiver. There are many features of an email that we are going to discuss in the steps of writing a professional email. 

Steps of writing a professional email 

Step 1. Click on the Compose box to start crafting your email. Depending on the device that you are using, you will find different icons for composing the email, but ensure that you are clicking to compose for you to start writing your email. 

Step 2: Insert receivers' email addresses. There are three options for sending the email to the receiver. Those options are To: CC:  and BCC: You will use the option of To when sending information to the person that is concerned about the email subject. For instance, if you are sick, you are sending the email to a nurse or doctor. You will use CC when copying someone in your email. It means that you are notifying someone. CC in full words means Carbon Copy. You will need to BCC someone after deciding that someone needs private notification of what you composed to someone else. BCC means Blind Carbon Copy.

Step 3: Insert the email subject. Ensure that the email subject summarizes what you are emailing for. It should be one sentence, specific, capitalized each word, except conjunctions. 

Step 4: Insert the email message. An email message is composed of four different parts. It has the part of greetings, part of the body of information where you mention what you need from the receiver, part of closing where you thank the receiver, and the signature part where you leave your contact information and your position. 

Step 5: Use advanced features. Bellow the signature, you will find advanced features that I just need you also to navigate and decide whether you can use them in your email or not. In the advanced options, you will find the option of changing the font type, font size, bold or not, italicized or not, underline or not, change the background color or text color, align your email based on the order you want, use the number line in form of numbers or bullet point in your email, add a file, insert a link, add emojis, images, and others. 

Email is essential to different business organizations and it is used in a professional context. Never limit yourself in default features, but take this time to craft an email with some advanced features for your email. 

There is a way that you have been using to write professional emails. However, at this time I will need to hear from you what you have been including in your professional email and what you think I forgot to include in these tips.